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Required Business Registration Certificates (ERC) in Vietnam for Company Formation

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Published On: 10 July 2024   Updated On: 10 July 2024
Required Business Registration Certificates (ERC) in Vietnam for Company Formation

Vietnam’s economic growth has surged in recent years, drawing the attention of foreign investors eager to establish a foothold in this dynamic Southeast Asian market. The allure of tapping into Vietnam’s expanding economy is compelling, offering exciting prospects for those looking to set up wholly-owned foreign companies. However, navigating the registration process can be intricate and daunting.

Understanding the myriad of regulations and necessary documentation is crucial for a smooth and successful incorporation. This article aims to demystify the essential business registration certificates required for foreign companies in Vietnam. By providing a clear and detailed guide, we streamline the incorporation journey, helping investors efficiently manage the process and capitalize on the abundant opportunities within Vietnam’s thriving economy.

Need help with a Enterprise Registration Certificate (ERC) in Vietnam? Check out InCorp Vietnam’s Company Formation Services now!

Enterprise Registration Certificate (ERC) / Business Registration Certificate in Vietnam

Two critical licenses are paramount for foreign businesses in Vietnam: the Investment Registration Certificate (IRC) and the Enterprise Registration Certificate (ERC) as well as Business Registration Certificate. The IRC serves as an official endorsement from the Vietnamese government, sanctioning foreign investment projects. The ERC, conversely, formalizes the establishment of the business entity, granting it legal recognition to operate within Vietnam.

The ERC acts as a company’s official identification document, issued by the Department of Planning and Investment. It encompasses vital details such as:

  • Enterprise Name and Code: The company’s designated Vietnamese name and a unique identification code.
  • Head Office Address: The registered location of the company’s primary office.
  • Legal Representative Information: Details of the person authorized to represent the company, including their nationality and legal documents.
  • Member Information: A list of company shareholders or members, outlining their nationalities and investment contributions.
  • Charter Capital: The initial investment amount pledged by the company’s founders.

Find out more about Industry Capital & Deposit Requirements in Vietnam!

The ERC application process can be completed electronically through the National Enterprise Registration Portal or submitted physically at the Business Registration Office. The authorities meticulously review the application for accuracy, typically issuing the ERC within three working days upon approval. For a smooth application process, foreign investors can leverage the expertise of business registration agencies or legal professionals.

Initial Tax Registration and Bank Account Setup

  • Tax Registration: Integral to fulfilling tax obligations and conducting business activities, tax registration necessitates the submission of specific documents, including the application form and the company’s ERC.
  • Bank Account Setup: Though not mandatory by law, establishing a corporate bank account simplifies tax payments and facilitates financial transactions. The specific requirements for opening a bank account may vary depending on the chosen financial institution.

Other Required Business Licenses in Vietnam

Certain industries necessitate additional permits beyond the IRC and ERC. These may include special consumption tax licenses for specific products like alcohol or tobacco, environmental protection licenses for industries impacting the environment, and import/export licenses for companies engaged in international trade.

Company Registration Procedure

The company registration process entails a series of well-defined steps:

  1. Registration Dossier Submission: A complete application package containing all necessary documents must be submitted to the designated registration authority.
  2. Document Review: The authorities meticulously examine the submitted documents for completeness and compliance within a designated time frame.
  3. Notification of Results: If the application is rejected, the authorities provide a written explanation outlining the reasons and any required corrections.

To ensure a smooth and efficient registration process, foreign investors are encouraged to consult with experienced company formation agencies or legal advisors who possess in-depth knowledge of Vietnamese regulations and can provide guidance throughout the process.

Application Documents for Vietnamese Company Registration

Investment Registration Certificate (IRC) Application

Foreign investors must prepare a comprehensive application package for the IRC, including:

  • A proposal outlining the investment project.
  • Legal documents of the investors (individuals or corporations).
  • Proof of the investors’ financial capabilities.
  • Documentation pertaining to the proposed project location and land use.
  • Details regarding any technologies employed in the project (if applicable).
  • Any other supplementary documents mandated by Vietnamese law.

Read More: Easy Guide to Obtaining an Investment Registration Certificate (IRC) in Vietnam

Enterprise Registration Certificate (ERC) Application

The specific documents required for the ERC application will vary depending on the chosen business structure. Generally, the necessary documents encompass:

  • The application form for enterprise registration.
  • The company charter.
  • A detailed list of shareholders or company members.
  • Legal documents verifying the identities of the shareholders or company members.
  • A copy of the recently issued IRC.
  • (Optional) A letter of authorization for legal representatives handling the registration process.

Sample Business Registration Certificate (ERC) in Vietnam

The ERC incorporates the following key details:

  • The company’s official name and tax identification code.
  • The registered address of the company’s headquarters.
  • The company’s charter capital.
  • The company’s designated business activities (in some cases).
  • Information on the legal representatives and company members/shareholders.
  • An official signature and seal from the issuing authority.

Conclusion

Obtaining the ERC signifies the successful registration and legal sanctioning of a business entity by the Vietnamese government. The IRC, functioning as a prerequisite. Overall if any individual or organization obtains all the necessary certificates then it becomes easy to operate in Vietnam. All these certificates are very essential to operate in Vietnam. Navigating business registration in Vietnam requires securing two key certificates. The Investment Registration Certificate (IRC) acts as a green light for foreign investors, while the Enterprise Registration Certificate (ERC) formalizes the company’s existence. Both certificates are essential steps to ensure a smooth and compliant business establishment in Vietnam.

About Us

InCorp Vietnam is a leading market entry and corporate services firm in Vietnam. We are part of InCorp Group, a regional leader in corporate solutions that encompasses 8 countries in Asia-Pacific, headquartered in Singapore. With over 1,200 legal experts serving over 15,000 Corporate Clients across the region, our expertise speaks for itself. We provide transparent legal consulting, setup, and advice based on local requirements to make your business fit into the market perfectly with healthy growth.

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