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employer of record

Employer of Record Services in Vietnam

Employer of Record (EOR) services allow you to hire employees in Vietnam without establishing a legal entity. Professional Employer Organization (PEO) allows you to outsource all recruitment, payroll, and legal compliance needs so you can focus on your company’s bottom line.
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Benefits of Employer of Record Services

global workforce expansion

Global Workforce Expansion for Business

Simplify global hiring, broadens talent pool and opens markets
cut in-house overhead

Replace In-House Functions, Cut Overheads

Offer cost-effective alternatives, cutting in-house HR, legal, and finance
compliance and risk management

Compliance and Risk Management through Expertise

Expertly navigate labor laws, ensure local compliance, and mitigate risks
time and resource savings

Time and Resource Savings with EORs and PEOs

Streamline tasks, frees resources for core business activities

Types of Vietnam Increased Insurance Payment Caps

Changes
For Employees
For Employers
  • Maximum cap of Social Insurance
  • 1,800,000 * 20 * 8% = VND
    2,880,000 per month
    1,800,000 * 20 * 17% = VND
    6,120,000 per month
  • Maximum cap of Health Insurance
  • 1,800,000 * 20 * 1.5% = VND
    540,000 per month
    1,800,000 * 20 * 3% = VND
    1,080,000 per month
  • Maximum cap of Accident & Occupational Disease Insurance
  • N/A
    1,800,000 * 20 * 0.5% = VND
    180,000 per month
  • Eligibility for 100% coverage of medical expenses (after paying 5 consecutive years of health insurance)
  • Co-insurance amount VND
    10,800,000
    N/A

    Employer of Record (EOR) with InCorp Vietnam

    Initial Tasks & Implementation

    Our all-inclusive HR services ensure compliance and efficiency. We conduct thorough KYC checks, gather employee data, create compliant contracts, facilitate signings, and manage payroll and insurance registration for seamless HR operations.

    The Initial Tasks & Implementation service helps you:
    • Perform KYC of client
    • Collect employee’s salary package, contract term from the client
    • Collect employee information and required documents
    • Interview and Perform standard background check of employee
    • Prepare and finalize all required HR contracts in compliance with Vietnam labor law
    • Meet with employees and sign contracts with employees
    • Prepare payroll document template and send it to the client

    Initial Labor Registration

    InCorp Vietnam manages vital labor aspects, registering employees, ensuring local compliance, and structuring salary scales tailored to organizational positions for efficient HR management.

    The Initial Labor Registration service helps you:
    • Labor Report Registration (to register employee with company)
    • Company Regulation registered with the local authorities
    • Salary scale set up
    make an inquiry with incorp vietnam

    Not sure where to start? Talk to a consultant.

    Whether you’re seeking a business advisor or business consultant near me;
    Let InCorp provide legal expertise that gives your company a strategic advantage.

    Initial Social Insurance Registration

    InCorp Vietnam offers vital documentation for HR and insurance management, including delivery documents, declaration sheets, and employee information and labor lists.

    The Initial Social Insurance Registration service helps you:
    • Delivery documents sheet
    • Participating and Adjusting Declaration sheet on Social, Health and Unemployment Insurance for each employee
    • List of Employee Information and Company Labor List

    Monthly and Quarterly Tasks

    InCorp Vietnam offers vital documentation for HR and insurance management, including delivery documents, declaration sheets, and employee information and labor lists.

    The Monthly and Quarterly Tasks service helps you:
    • Monthly, based on client timesheet, annual leave and basic employee information reports to do monthly payroll and business trip reimbursement (if any)
    • Send payslip and create salary payment order
    • Collect and provide client employee PIT information for the accounting department
    • Calculate, withhold and settle monthly/ quarterly PIT for EOR employees

    Outsourcing Service

    InCorp Vietnam offers a range of services for seamless HR management, including monthly salary transfers, payroll processing based on employee reports, and dispute resolution facilitation.

    The Outsourcing Service helps you:
    • Monthly transfer of employee salary from HR Techsoft bank account to employee bank account, based on client timesheets, annual leave and basic employee information reports to do monthly payroll
    • Act as a mediator between employee and the Client to negotiate, settle labor disputes (if any)

    What to Know about Vietnam’s Labor Rules

    Working Hours

    • Regular working hours: 8 hours/day or 48 hours/week
    • Employers choose daily or weekly hours, but daily not over 10
    • Weekly hours should not exceed 48, with a 40-hour option encouraged by the State

    National Holidays

    All Employees shall be entitled to fully paid days off on the following public holidays:

    • Gregorian Calendar New Year Holiday: 01 day (the 1st of January of the Gregorian calendar)
    • Lunar New Year (Tet Holiday): 05 days – decided by the Prime Minister
    • Victory Day: 30th of April
    • International Labor Day: May 1st
    • National Day: 02 days off (the 2nd of September and the previous or next day)
    • National Day: 02 days off (the 2nd of September and the previous or next day)
    • Foreign employees in Vietnam are additionally entitled to 01 traditional public holidays and 01 National Day of their country, in addition to the public holidays stipulated above

    Tet Holiday (Lunar New Year) Days off & Bonus

    The Tet falls at the beginning of the Lunar Calendar, and most businesses take 5 days off for this holiday. The exact days are decided by the Prime Minister of Vietnam.
    Tet holiday can be a disruptive time for a company’s workforce. This is the most important holiday of the year and often times employees will take extra days off. Furthermore, the turnover rate during this time tends to increase significantly.
    It is not required but it is expected to pay Vietnamese employees a special bonus for the Tet holiday, usually calculated as the 13th month’s salary.

    Your Success Plan in Vietnam

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    Submit Your Information & Needs

    Tell us about your company’s needs and aspirations in Vietnam

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    Book a Consultation With Our Experts

    Go over your plan with one of our bilingual business Consultants

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    Verify KYC Documents

    Our consultants will contact you to process the necessary paperwork and create your company dossier

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    Choose a Plan & Succeed In Vietnam

    Let us simplify your business journey and make your mark in APAC’s fastest-growing economy

    Other Services for Doing Business in Vietnam

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    Incorporation

    Gain a presence in the Vietnamese market through our incorporation services.
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    Accounting & Taxation

    Save time and money while ensuring compliance with full-service accounting services.
    incorp vietnam legal advisory

    Legal Advisory

    Obtain all the necessary licenses and sublicenses for doing business in Vietnam.
    incorp vietnam immigration

    Immigration

    Navigate visa requirements and obtain work permits, investor, and business visa.

    Frequently Asked Questions on Employer of Record Services in Vietnam

    You can recruit both local and foreign employees in Vietnam for your company without establishing a legal entity. Common ways to do this include using recruitment technology platforms, employer of record (EOR) providers, or direct hiring through various communication channels (LinkedIn, Facebook, etc.).

    You can set up your payroll and payroll compliance entirely remotely. As legal obligations, you have to submit all paperwork for employee registration and salary payment to relevant authorities (namely the Department or Ministry of Labour, Invalids and Social Affairs).

    When applying for our comprehensive HR outsourcing services, you have the option of choosing one of, some of, or all of the following services:

    • Payroll management
    • Social, health, and unemployment insurance (SHUI)
    • Labor registration
    • Personal income tax (PIT) declaration
    • Recruitment (with or without EOR)

    Clients are the Focus of Our Actions

    • barber mullan incorp vietnam
      Besides being understanding, patient and kind, InCorp Vietnam was extremely efficient and practical as well and guided me every step along the way.
      George
      Barber Mullan & Associates
    • hex trust incorp vietnam
      I’ve been working with InCorp Vietnam in Vietnam for over 1 year now, and I find them to be very "user friendly" to partner with, being quite tuned into the local market, thus offering us effective options for execution through efficient means of communication. If you’re in the market for setting up your new company in Vietnam with relatively smooth passage, then consider InCorp Vietnam.
      Marty Jetton
      COO, Hex Trust
    • family import export company incorp vietnam
      It was our pleasure to deal with InCorp Vietnam. Indeed, the company with its specialised team was at the highest level of professionalism in dealing with customers and was serious in providing assistance and advice. Many thanks to InCorp Vietnam and all the team members. I wish you lasting success in the years to come.
      Amer
      CEO, Vietnam Family Import Export Company Limited
    • belive incorp vietnam
      We had a great experience entering a new market with InCorp Vietnam. Professional and always there to help! 11 thumbs up!
      Latif Sim
      Founder, BeLive Technology
    • ryker company limited incorp vietnam
      InCorp Vietnam has been a great help in the incorporation of our company in Vietnam by providing useful information and clear explanation on complicated regulatory procedures. The team went the extra mile by helping us to clarify on other matters pertaining to Vietnam, and proactively helped us to liaise with the respective internal functions on our queries and responded promptly.
      Louis Koh Kay Boon
      CEO, Ryker Company Limited

    Guides & Insights
    for Your Vietnam Business Journey

    hr outsourcing vietnam

    HR Outsourcing in Vietnam: Optimizing Operations for Business Success

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    Benefits of Business Process Outsourcing (BPO) Services in Vietnam

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    Comprehensive Immigration Guide for Foreign Investors Doing Business in Vietnam

    Meet Our Leaders

    jack nguyen incorp vietnam

    Jack Nguyen, CPA, CA

    Chief Executive Officer
    Group Head of HR and Payroll Services
    nhung anna le incorp vietnam

    Nhung Anna Le

    Chief Operating Officer
    martin tran incorp vietnam

    Martin Tran

    Business Consultant Manager

    Let us simplify the process. Send us an inquiry.

    If you are looking for a robust foundation to ensure the success of your business in the region,
    don’t hesitate to get in touch with us here.
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