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hr and payroll outsourcing vietnam
payroll services vietnam

Payroll Outsourcing Services in Vietnam

Maintaining payroll compliance in Vietnam can be tough. With our dedicated HR team and our expert payroll services, you can manage these challenges efficiently and focus on your business without the added stress.
Hero Form HR Payroll

Simplify Your Business Processes with Outsourced Payroll Services

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  2. /
  3. Services
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  5. HR & Payroll
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  7. Payroll

Benefits of Our Payroll Outsourcing Services in Vietnam

expert payroll management

Expert Payroll Management by Experienced Professionals

Enjoy seamless and real-time communication with our local payroll experts
reduced payroll costs

Reduced In-house Payroll Costs for Efficiency

Save on in-house payroll processing costs by outsourcing to InCorp professionals
saving time for core business value

Saving Time for Your Core Business Value

Get clear estimates upfront on Vietnam payroll calculations with no hidden fees
reliable compliant payroll

Reliable, Compliant Payroll for Peace of Mind

Trust the best payroll service providers for reliable, compliant, and worry-free payroll processing

Types of Vietnam Increased Insurance Payment Caps

Changes
For Employees
For Employers
  • Maximum cap of Social Insurance
    		•
    1,800,000 * 20 * 8% = VND
    2,880,000 per month
    1,800,000 * 20 * 17% = VND
    6,120,000 per month
  • Maximum cap of Health Insurance
    		•
    1,800,000 * 20 * 1.5% = VND
    540,000 per month
    1,800,000 * 20 * 3% = VND
    1,080,000 per month
  • Maximum cap of Accident & Occupational Disease Insurance
    		•  N/A
    1,800,000 * 20 * 0.5% = VND
    180,000 per month
  • Eligibility for 100% coverage of medical expenses (after paying 5 consecutive years of health insurance)
    		•
    Co-insurance amount VND
    10,800,000
    		 N/A
    Talk to Our Experts

    HR Payroll, Insurance Processing & Reporting Package

    HR Templates

    Create HR forms, including recruitment requirements, offer letters, probation agreements, labor contracts, labor contract appendices, resignation decisions, and labor contract termination agreements. Our HR templates adhere to Vietnamese Labor Code standards. Customization or additional clauses may incur extra fees based on client requirements. For specialized needs, consult our local payroll experts.

    Employee Insurance (SHUI)

    InCorp Vietnam provides comprehensive employee insurance services, covering social insurance books, online submissions, claims, payment guidance, labor accidents, Hi cards, SI book closure, contribution reconciliation, and health insurance card acquisition.

    This service from InCorp Vietnam will help your business to
    • Combine social insurance books
    • Increase/Decrease/Changes report (Online submission)
    • Maternity claim/ sick leave claim (if any) (online submission and the original supporting documents according to the requirement list from InCorp Vietnam)
    • Comparison of Sickness/Maternity claim and instruction for payment benefit to EE
    • Labor accident/occupational disease (if any) by hard copy
    • Issue/renew Hi card
    • SI book closing
    • Reconciling the SHUI contribution recording of SI Authority, comparison with payroll data
    • Obtaining health insurance cards for employees
    • Calculate monthly payment and send them to the accountant for payment before the last day of the month

    Ongoing Personal Income Tax

    Our experts handle personal income tax code registration for local and expat new hires, obtain tax receipts, prepare reports, and manage yearly filings and finalizations for all employees. Simplify and ensure accuracy with our tax services.

    This Ongoing Income Tax services can help you to:
    • Register the personal income tax code for new hires (local and expat)
    • Obtain tax receipt from Tax Department and prepare tax receipt report to Tax Department
    • Yearly filing/ Yearly finalization for individuals for local employees
    • Yearly filing/ Yearly finalization for individuals for expat employees
    make an inquiry with incorp vietnam

    Not sure where to start? Talk to a consultant.

    Whether you need an employer of record service or payroll services for small business,
    InCorp offers contractor payroll services that give your company a strategic advantage.
    Make an Inquiry

    Trade Union Fee Distribution

    We expertly collect monthly trade union fees, ensuring compliance. We also allocate funds to the District General Trade Union, facilitating employee benefits and establishing your company’s Trade Union.

    This Trade Union Fee Distribution services can help you to:
    • Monthly, companies withhold Trade Union Fee from employee salary, and determine total Trade Union Fund which company has to contribute to the Trade Union Fund to pay for employee benefits
    • Company will extract to submit monthly fee for the District General Trade Union based on the Trade Union Law and receive a distribution fund back to Company’s Trade Union (after having company ‘s Trade Union)

    HR Operation Supporting

    We offer comprehensive HR support, including consulting, document management, and compliance. Our services cover offer letters, labor contracts, decisions, and employee records, along with handling dependent registration forms. Streamline your HR processes with us.

    This HR Operation Supporting services can help you to:
    • Consult, prepare the checklist, collect, fill the employee recording documents per labor law
    • Prepare, collect, filing the offer letter, labor contract, decisions, filling for employees
    • Collect, filling the dependent’s registration form and supporting documents

    PIT Finalization Under Company Tax Code

    Our PIT Finalization and Compliance Services handle monthly payroll, quarterly PIT reports, and yearly finalization for single-source, full-year employees. Foreign employees receive separate addendums and PIT withholding certificates.

    This PIT Finalization Under Company Tax Code services can help you to:
    • Collect monthly payroll calculations
    • Collect monthly/quarterly PIT declaration reports
    • Yearly PIT Finalization for company: Yearly PIT Finalization is only applicable when the client’s employees work a full calendar year with the client. Those employees only have one source of income from the company. For foreign employees, please request for a separate addendum
    • Issuing Certificate of PIT withholding
    Talk to Our Experts

    Your Success Plan in Vietnam

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    Submit Your Information & Needs

    Tell us about your company’s needs and goals for payroll processing services

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    Book a Consultation With Our Experts

    Discuss your plan with one of our bilingual business consultants who specialize in payroll compliance in Vietnam

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    Verify KYC Documents

    Our consultants will contact you to process the necessary paperwork and create your company dossier

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    Choose a Plan & Succeed In Vietnam

    Simplify your business journey with one of Vietnam’s best payroll service providers and make your mark in APAC’s fastest-growing economy

    Talk to Our Experts

    Frequently Asked Questions on Payroll Services in Vietnam

    Do I need a legal entity in Vietnam to hire employees?

    You can hire both local and foreign employees in Vietnam without needing to set up a legal entity. You can use recruitment technology platforms, employer of record (EOR) services, or directly recruit through channels like LinkedIn and Facebook. InCorp provides all of these HR solutions alongside our payroll processing services.

    Can I pay my employees from abroad as a foreign employer?

    Yes, you can manage your payroll and payroll compliance remotely. To meet legal obligations, submit all employee registration and salary payment paperwork to the relevant authorities, such as the Department or Ministry of Labor, Invalids and Social Affairs.

    What are all the services included in the HR outsourcing package?

    With our HR services and payroll outsourcing in Vietnam, you can choose one, some, or all of the following options:

    • Payroll management
    • Social, health, and unemployment insurance (SHUI)
    • Labor registration
    • Personal income tax (PIT) declaration
    • Recruitment (with or without EOR)

    Clients are the Focus of Our Actions

    bcg
    rmit
    hubert
    pmg
    umg
    bureau veritas
    kerry
    evoco
    canon
    rightweigh

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    Legal Advisory

    Obtain all the necessary licenses and sublicenses for doing business in Vietnam, while ensuring payroll compliance.
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    Immigration

    Navigate visa requirements and obtain work permits for investors, businesses and residents. 
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    Guides & Insights
    for Your Vietnam Business Journey

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    HR Outsourcing in Vietnam: Optimizing Operations for Business Success

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    Benefits of Business Process Outsourcing (BPO) Services in Vietnam

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    Meet Our Experts

    jack nguyen incorp vietnam

    Jack Nguyen, CPA, CA

    Chief Executive Officer
    Jack is a Canadian Chartered Accountant with over 25 years of accounting and compliance expertise in Canada, USA, and Vietnam.
    View profile
    anna nhung le incorp vietnam

    Nhung Anna Le

    Chief Operating Officer
    Anna has over 15 years of experience in business and legal consulting with both multinationals and Vietnamese companies.
    View profile

    Benny Nguyen

    Head of Business Development
    Head of HR & Payroll Services
    Benny has delved deeply into taxation, labor, commercial, and investment sectors across his 17 years in Vietnam.
    View profile
    Get in touch with us.
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    What you’ll get
    A prompt response to your inquiry
    Knowledge for doing business from local experts
    Ongoing support for your business
    Disclaimer
    The information is provided by PT. Cekindo Business International (“InCorp Vietnam/ we”) for general purpose only and we make no representations or warranties of any kind.
    We do not act as an authorized government or non-government provider for official documents and services, which is issued by the Government of the Republic of Vietnam or its appointed officials. We do not promote any official government document or services of the Government of the Republic of Vietnam, including but not limited to, business identifiers, health and welfare assistance programs and benefits, unclaimed tax rebate, electronic travel visa and authorization, passports in this website.
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