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hr and payroll outsourcing vietnam
 
 
hr and payroll outsourcing
 

HR and Payroll Outsourcing Services in Vietnam

InCorp Vietnam offers HR & Payroll Services, simplifying and ensuring compliance in all HR aspects in Vietnam, including recruitment, payroll, insurance, and personal income taxes. Overcome workforce management challenges with a trusted partner who puts your needs first.
Hero Form HR Payroll

Simplify Your Business Processes with Outsourced Payroll Services

 
 

 
 

Benefits of Outsourcing your HR & Payroll with InCorp Vietnam

 
 
maintain compliance

Maintain Constant Compliance

Cut costs, ensure compliance, and ease your HR concerns
hr experts collaboration

Partner with HR Experts for Collaboration

Engage with a global team capable of addressing your challenges
accurate on time reports

Get Accurate and On-time Service Reports

Manage insurance, payroll, taxes, and more, always compliant
enhanced accuracy scalability

Enhanced Accuracy and Scalability for Business

Ensure accuracy with adaptable, error-free seasonal support
 
 

Types of Vietnam Increased Insurance Payment Caps

Changes
For Employees
For Employers
  • Maximum cap of Social Insurance
1,800,000 * 20 * 8% = VND
2,880,000 per month
1,800,000 * 20 * 17% = VND
6,120,000 per month
  • Maximum cap of Health Insurance
1,800,000 * 20 * 1.5% = VND
540,000 per month
1,800,000 * 20 * 3% = VND
1,080,000 per month
  • Maximum cap of Accident & Occupational Disease Insurance
 N/A
1,800,000 * 20 * 0.5% = VND
180,000 per month
  • Eligibility for 100% coverage of medical expenses (after paying 5 consecutive years of health insurance)
Co-insurance amount VND
10,800,000
 N/A
 
 
(One time Service)

Initial Labor
Declaration

Streamline employee onboarding and ensure adherence to labor regulations. Develop fair and appealing salary structures to attract and retain talent with salary scaling strategies.

Outsource Your HR & Payroll: HR & Payroll
Initial Labor Declaration will help your business with
  • Initial Labor Report submission (required for every company with employees)
  • Company Regulation registered with the local authorities if the total employees are 10 or above registered at your company.
  • Salary scale set up (detailed information for each position and level).

Initial Social Insurance
Declaration

We streamline document management, ensure precise insurance handling, maintain comprehensive employee records, and efficiently monitor your workforce.

Outsource Your HR & Payroll: HR & Payroll
Initial Social Insurance Declaration will help your business with
  • Delivering documents sheet (list out the details of the company and related people)
  • Participating and Adjusting Declaration sheet on Social, Health and Unemployment Insurance for each employee
  • Creating a list of Employee Information and Company Labor List
Talk to Our Experts
 
 
 
 
 
 
 

Initial Labor

Whether you’re an HR-registered client or not, we collect vital data, including contracts and employee information, and prepare essential payroll documents to streamline your operations.

Outsource Your HR & Payroll: HR & Payroll
If you used HR Initial Establishment services, Initial Setup includes:
  • Collect copies of employee contracts from your business
  • Collect employee information from your business
  • Prepare payroll document template
If you haven’t used our HR Initial Establishment services, Initial Setup includes:
  • Collect company information include: (1) Labor Department information and current status for all mandatory reports, (2) SHUI current status, (3) PIT current status, (4) Trade Union current status
  • Collect employee contracts from your business
  • Collect employee information from your business
  • Prepare payroll document template

Payroll Tasks

We handle comprehensive payroll calculations, covering Gross to Net/Net to Gross, Personal Income Tax, insurance, severance allowances, and bonuses, while also generating the salary payment list.

Outsource Your HR & Payroll: HR & Payroll
Payroll outsourcing will help you to:
  • Calculate payroll based on your timesheet, annual leave and basic employee information reports to do monthly payroll including: Gross to Net/Net to Gross, Personal Income Tax, Social, Health and Unemployment Insurance, severance allowance (if any), bonus/incentive accuracy (if any), final payments for resigned staffs
  • Create the salary payment list

Social, Health & Unemployment Insurance (SHUI)

InCorp Vietnam handle a wide range of SHUI Authority compliance tasks, from monthly reports, maternity and sick leave claims, to labor accidents. We also manage health insurance cards and payment requests for seamless operations.

Outsource Your HR & Payroll: HR & Payroll
Social, Health & Unemployment Insurance (SHUI) service from InCorp Vietnam can help you:
  • Complete the monthly/one-off report to SHUI Authority per SI law
  • Increase/Decrease/Changes report before 20th day of month
  • Maternity claim/ sick leave claim (if any)
  • Labor accident/occupational disease (if any) by hard copy
  • Issue/renew Hi card
  • SI book closing
  • Salary, information update for social insurance book
  • Reconciling the SHUI contribution recording of SI Authority, comparison with payroll data
  • Obtaining health insurance cards for employees
  • Make payment requests and send them to the accountant for payment before the last day of the month
 
 
 
 

Your Success Plan in Vietnam

 
 
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Submit Your Information & Needs

Tell us about your company’s needs and aspirations in Vietnam

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Book a Consultation With Our Experts

Go over your plan with one of our bilingual business Consultants

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Verify KYC Documents

Our consultants will contact you to process the necessary paperwork and create your company dossier

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Choose a Plan & Succeed In Vietnam

Let us simplify your business journey and make your mark in APAC’s fastest-growing economy

 
Talk to Our Experts
 
 

Frequently Asked Questions on HR and Payroll Outsourcing

Do I need a legal entity in Vietnam to hire employees?

You can recruit both local and foreign employees in Vietnam for your company without establishing a legal entity. Common ways to do this include using recruitment technology platforms, employer of record (EOR) providers, or direct hiring through various communication channels (LinkedIn, Facebook, etc.).

Can I pay my employees from abroad as a foreign employer?

You can set up your payroll and payroll compliance entirely remotely. As legal obligations, you have to submit all paperwork for employee declaration and salary payment to relevant authorities (namely the Department or Ministry of Labour, Invalids and Social Affairs).

What are all the services included in the HR and payroll outsourcing package?

When applying for our comprehensive HR outsourcing services, you have the option of choosing one of, some of, or all of the following services:

  • Payroll management
  • Social, health, and unemployment insurance (SHUI)
  • Labor declaration
  • Personal income tax (PIT) declaration
  • Recruitment (with or without EOR)
 
 

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