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hr and payroll outsourcing vietnam
hr and payroll outsourcing

HR and Payroll Outsourcing Services in Vietnam

InCorp Vietnam offers HR & Payroll Services, simplifying and ensuring compliance in all HR aspects in Vietnam, including recruitment, payroll, insurance, and personal income taxes. Overcome workforce management challenges with a trusted partner who puts your needs first.
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Benefits of Outsourcing your HR & Payroll with InCorp Vietnam

maintain compliance

Maintain Constant Compliance

Cut costs, ensure compliance, and ease your HR concerns
hr experts collaboration

Partner with HR Experts for Collaboration

Engage with a global team capable of addressing your challenges
accurate on time reports

Get Accurate and On-time Service Reports

Manage insurance, payroll, taxes, and more, always compliant
enhanced accuracy scalability

Enhanced Accuracy and Scalability for Business

Ensure accuracy with adaptable, error-free seasonal support

Types of Vietnam Increased Insurance Payment Caps

Changes
For Employees
For Employers
  • Maximum cap of Social Insurance
  • 1,800,000 * 20 * 8% = VND
    2,880,000 per month
    1,800,000 * 20 * 17% = VND
    6,120,000 per month
  • Maximum cap of Health Insurance
  • 1,800,000 * 20 * 1.5% = VND
    540,000 per month
    1,800,000 * 20 * 3% = VND
    1,080,000 per month
  • Maximum cap of Accident & Occupational Disease Insurance
  • N/A
    1,800,000 * 20 * 0.5% = VND
    180,000 per month
  • Eligibility for 100% coverage of medical expenses (after paying 5 consecutive years of health insurance)
  • Co-insurance amount VND
    10,800,000
    N/A

    STEP 1
    HR Initial Establishment Package

    (One time Service)

    Initial Labor
    Declaration

    Streamline employee onboarding and ensure adherence to labor regulations. Develop fair and appealing salary structures to attract and retain talent with salary scaling strategies.

    Outsource Your HR & Payroll: HR & Payroll
    Initial Labor Declaration will help your business with
    • Initial Labor Report submission (required for every company with employees)
    • Company Regulation registered with the local authorities if the total employees are 10 or above registered at your company.
    • Salary scale set up (detailed information for each position and level).

    Initial Social Insurance
    Declaration

    We streamline document management, ensure precise insurance handling, maintain comprehensive employee records, and efficiently monitor your workforce.

    Outsource Your HR & Payroll: HR & Payroll
    Initial Social Insurance Declaration will help your business with
    • Delivering documents sheet (list out the details of the company and related people)
    • Participating and Adjusting Declaration sheet on Social, Health and Unemployment Insurance for each employee
    • Creating a list of Employee Information and Company Labor List

    STEP 2
    HR, Payroll, Insurance and PIT Processing & Reporting

    (Recurring Service)

    Initial Labor

    Whether you’re an HR-registered client or not, we collect vital data, including contracts and employee information, and prepare essential payroll documents to streamline your operations.

    Outsource Your HR & Payroll: HR & Payroll
    If you used HR Initial Establishment services, Initial Setup includes:
    • Collect copies of employee contracts from your business
    • Collect employee information from your business
    • Prepare payroll document template
    If you haven’t used our HR Initial Establishment services, Initial Setup includes:
    • Collect company information include: (1) Labor Department information and current status for all mandatory reports, (2) SHUI current status, (3) PIT current status, (4) Trade Union current status
    • Collect employee contracts from your business
    • Collect employee information from your business
    • Prepare payroll document template

    Payroll Tasks

    We handle comprehensive payroll calculations, covering Gross to Net/Net to Gross, Personal Income Tax, insurance, severance allowances, and bonuses, while also generating the salary payment list.

    Outsource Your HR & Payroll: HR & Payroll
    Payroll outsourcing will help you to:
    • Calculate payroll based on your timesheet, annual leave and basic employee information reports to do monthly payroll including: Gross to Net/Net to Gross, Personal Income Tax, Social, Health and Unemployment Insurance, severance allowance (if any), bonus/incentive accuracy (if any), final payments for resigned staffs
    • Create the salary payment list

    Social, Health & Unemployment Insurance (SHUI)

    InCorp Vietnam handle a wide range of SHUI Authority compliance tasks, from monthly reports, maternity and sick leave claims, to labor accidents. We also manage health insurance cards and payment requests for seamless operations.

    Outsource Your HR & Payroll: HR & Payroll
    Social, Health & Unemployment Insurance (SHUI) service from InCorp Vietnam can help you:
    • Complete the monthly/one-off report to SHUI Authority per SI law
    • Increase/Decrease/Changes report before 20th day of month
    • Maternity claim/ sick leave claim (if any)
    • Labor accident/occupational disease (if any) by hard copy
    • Issue/renew Hi card
    • SI book closing
    • Salary, information update for social insurance book
    • Reconciling the SHUI contribution recording of SI Authority, comparison with payroll data
    • Obtaining health insurance cards for employees
    • Make payment requests and send them to the accountant for payment before the last day of the month
    make an inquiry with incorp vietnam

    Not sure where to start? Talk to a consultant.

    If you are looking for a robust foundation to ensure the success of your business in the region,
    don’t hesitate to get in touch with us here.

    Personal Income Tax (PIT)

    We will efficiently prepare and submit monthly/quarterly personal income tax declarations, both online and in hard copy, based on accurate payroll data. InCorp Vietnam also handle the lodgement of PIT reports with the Tax Department.

    Outsource Your HR & Payroll: HR & Payroll
    This Personal Income Tax (PIT) service will help you to:
    • Prepare and submit the monthly/quarterly personal income tax declaration based on the monthly payroll reports (both online submission and hard copy submission)
    • Lodge the PIT reports to the Tax Department based on the payroll

    Year-end PIT Tax Finalization & Book

    Yearly PIT Finalization is for your business with employees working a full calendar year with one income source. InCorp Vietnam issue income confirmations and tax receipts.

    Outsource Your HR & Payroll: HR & Payroll
    This Year-end PIT Tax Finalization & Book service will help you with:
    • Yearly PIT Finalization is only applicable when your employees work a full calendar year with you. Those employees only have one source of income from the company.
    • Issue Income confirmation and Tax receipt issuance.

    Labor Reports

    InCorp Vietnam will help you handle employee changes for both local and expat staff with biannual reports to the Labor Department, as well as submit labor safety reports every six months.

    Outsource Your HR & Payroll: HR & Payroll
    This Labor Reports service will help you with:
    • Employee changes of company to Labor Department each 6 months – Local
    • Employee changes of company to Labor Department each 6 months – Expat
    • Labor safety report of company to Labor Department each 6 months

    Register the Personal Income Tax Code for New Hire (Local) or Dependants

    Our team will register personal income tax codes for new local hires and dependents, provide consultation on required documents, and submit dependent declarations online.

    Outsource Your HR & Payroll: HR & Payroll
    This Register the personal income tax code for new hire (local) or dependants service will help you with:
    • Consult the supporting documents
    • Submit the dependent declaration (online submission)

    HR Operation Supporting

    Discover our HR Operation Support services, simplifying compliance and documentation, so you can focus on your business while we manage HR operations.

    Outsource Your HR & Payroll: HR & Payroll
    This HR Operation Supporting service will help you to:
    • Consult, prepare the checklist, collect, fill the employee recording documents per labor law
    • Prepare, collect, filing the offer letter, labor contract, decisions, filling for employees
    • Collect, filling the dependant’s documentation and supporting documents

    Your Success Plan in Vietnam

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    Submit Your Information & Needs

    Tell us about your company’s needs and aspirations in Vietnam

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    Book a Consultation With Our Experts

    Go over your plan with one of our bilingual business Consultants

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    Verify KYC Documents

    Our consultants will contact you to process the necessary paperwork and create your company dossier

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    Choose a Plan & Succeed In Vietnam

    Let us simplify your business journey and make your mark in APAC’s fastest-growing economy

    Frequently Asked Questions on HR and Payroll Outsourcing

    You can recruit both local and foreign employees in Vietnam for your company without establishing a legal entity. Common ways to do this include using recruitment technology platforms, employer of record (EOR) providers, or direct hiring through various communication channels (LinkedIn, Facebook, etc.).

    You can set up your payroll and payroll compliance entirely remotely. As legal obligations, you have to submit all paperwork for employee declaration and salary payment to relevant authorities (namely the Department or Ministry of Labour, Invalids and Social Affairs).

    When applying for our comprehensive HR outsourcing services, you have the option of choosing one of, some of, or all of the following services:

    • Payroll management
    • Social, health, and unemployment insurance (SHUI)
    • Labor declaration
    • Personal income tax (PIT) declaration
    • Recruitment (with or without EOR)

    Clients are the Focus of Our Actions

    • barber mullan incorp vietnam
      Besides being understanding, patient and kind, InCorp Vietnam was extremely efficient and practical as well and guided me every step along the way.
      George
      Barber Mullan & Associates
    • hex trust incorp vietnam
      I’ve been working with InCorp Vietnam in Vietnam for over 1 year now, and I find them to be very "user friendly" to partner with, being quite tuned into the local market, thus offering us effective options for execution through efficient means of communication. If you’re in the market for setting up your new company in Vietnam with relatively smooth passage, then consider InCorp Vietnam.
      Marty Jetton
      COO, Hex Trust
    • family import export company incorp vietnam
      It was our pleasure to deal with InCorp Vietnam. Indeed, the company with its specialised team was at the highest level of professionalism in dealing with customers and was serious in providing assistance and advice. Many thanks to InCorp Vietnam and all the team members. I wish you lasting success in the years to come.
      Amer
      CEO, Vietnam Family Import Export Company Limited
    • belive incorp vietnam
      We had a great experience entering a new market with InCorp Vietnam. Professional and always there to help! 11 thumbs up!
      Latif Sim
      Founder, BeLive Technology
    • ryker company limited incorp vietnam
      InCorp Vietnam has been a great help in the incorporation of our company in Vietnam by providing useful information and clear explanation on complicated regulatory procedures. The team went the extra mile by helping us to clarify on other matters pertaining to Vietnam, and proactively helped us to liaise with the respective internal functions on our queries and responded promptly.
      Louis Koh Kay Boon
      CEO, Ryker Company Limited

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    Meet Our Leaders

    Jack Nguyen, CPA, CA

    Chief Executive Officer
    Group Head of HR and Payroll Services

    Nhung Anna Le

    Chief Operating Officer

    Martin Tran

    Business Consultant Manager

    Let us simplify the process. Send us an inquiry.

    If you are looking for a robust foundation to ensure the success of your business in the region,
    don’t hesitate to get in touch with us here.
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