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hr and payroll outsourcing vietnam
payroll services vietnam

Payroll Outsourcing Services in Vietnam

Maintaining compliance in the payroll process in Vietnam is a challenging task. With our dedicated HR team on your side, you can overcome these issues and focus on your business performance without the headache.
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Benefits of Our Payroll Outsourcing Services

expert payroll management

Expert Payroll Management by Experienced Professionals

Ensure flawless cross-communication with no disruptions
reduced payroll costs

Reduced In-house Payroll Costs for Efficiency

Cost efficiency through a reduction in in-house payroll processing costs
saving time for core business value

Saving Time for Your Core Business Value

Receive clear trajectory estimates in advance with no hidden fees
reliable compliant payroll

Reliable, Compliant Payroll for Peace of Mind

Our service ensures reliable, compliant, and worry-free payroll processing

Types of Vietnam Increased Insurance Payment Caps

For Employees
For Employers
  • Maximum cap of Social Insurance
  • 1,800,000 * 20 * 8% = VND
    2,880,000 per month
    1,800,000 * 20 * 17% = VND
    6,120,000 per month
  • Maximum cap of Health Insurance
  • 1,800,000 * 20 * 1.5% = VND
    540,000 per month
    1,800,000 * 20 * 3% = VND
    1,080,000 per month
  • Maximum cap of Accident & Occupational Disease Insurance
  • N/A
    1,800,000 * 20 * 0.5% = VND
    180,000 per month
  • Eligibility for 100% coverage of medical expenses (after paying 5 consecutive years of health insurance)
  • Co-insurance amount VND

    HR Payroll, Insurance Processing & Reporting Package

    HR Templates

    Create HR forms, including recruitment requirements, offer letters, probation agreements, labor contracts, labor contract appendices, resignation decisions, and labor contract termination agreements. 

    Our HR templates adhere to Vietnamese Labor Code standards. Customization or additional clauses may incur extra fees based on client requirements.

    Employee Insurance (SHUI)

    InCorp Vietnam provides comprehensive employee insurance services, covering social insurance books, online submissions, claims, payment guidance, labor accidents, Hi cards, SI book closure, contribution reconciliation, and health insurance card acquisition.

    This service from InCorp Vietnam will help your business to
    • Combine social insurance books
    • Increase/Decrease/Changes report (Online submission)
    • Maternity claim/ sick leave claim (if any) (online submission and the original supporting documents according to the requirement list from InCorp Vietnam)
    • Comparison of Sickness/Maternity claim and instruction for payment benefit to EE
    • Labor accident/occupational disease (if any) by hard copy
    • Issue/renew Hi card
    • SI book closing
    • Reconciling the SHUI contribution recording of SI Authority, comparison with payroll data
    • Obtaining health insurance cards for employees
    • Calculate monthly payment and send them to the accountant for payment before the last day of the month

    Ongoing Personal Income Tax

    Our experts handle personal income tax code registration for local and expat new hires, obtain tax receipts, prepare reports, and manage yearly filings and finalizations for all employees. Simplify and ensure accuracy with our tax services.

    This Ongoing Income Tax services can help you to:
    • Register the personal income tax code for new hires (local and expat)
    • Obtain tax receipt from Tax Department and prepare tax receipt report to Tax Department
    • Yearly filing/ Yearly finalization for individuals for local employees
    • Yearly filing/ Yearly finalization for individuals for expat employees
    make an inquiry with incorp vietnam

    Not sure where to start? Talk to a consultant.

    If you are looking for a robust foundation to ensure the success of your business in the region,
    don’t hesitate to get in touch with us here.

    Trade Union Fee Distribution

    We expertly collect monthly trade union fees, ensuring compliance. We also allocate funds to the District General Trade Union, facilitating employee benefits and establishing your company’s Trade Union.

    This Trade Union Fee Distribution services can help you to:
    • Monthly, companies withhold Trade Union Fee from employee salary, and determine total Trade Union Fund which company has to contribute to the Trade Union Fund to pay for employee benefits
    • Company will extract to submit monthly fee for the District General Trade Union based on the Trade Union Law and receive a distribution fund back to Company’s Trade Union (after having company ‘s Trade Union)

    HR Operation Supporting

    We offer comprehensive HR support, including consulting, document management, and compliance. Our services cover offer letters, labor contracts, decisions, and employee records, along with handling dependent registration forms. Streamline your HR processes with us.

    This HR Operation Supporting services can help you to:
    • Consult, prepare the checklist, collect, fill the employee recording documents per labor law
    • Prepare, collect, filing the offer letter, labor contract, decisions, filling for employees
    • Collect, filling the dependent’s registration form and supporting documents

    PIT Finalization Under Company Tax Code

    Our PIT Finalization and Compliance Services handle monthly payroll, quarterly PIT reports, and yearly finalization for single-source, full-year employees. Foreign employees receive separate addendums and PIT withholding certificates.

    This PIT Finalization Under Company Tax Code services can help you to:
    • Collect monthly payroll calculations
    • Collect monthly/quarterly PIT declaration reports
    • Yearly PIT Finalization for company: Yearly PIT Finalization is only applicable when the client’s employees work a full calendar year with the client. Those employees only have one source of income from the company. For foreign employees, please request for a separate addendum
    • Issuing Certificate of PIT withholding

    Your Success Plan in Vietnam

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    Submit Your Information & Needs

    Tell us about your company’s needs and aspirations in Vietnam

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    Book a Consultation With Our Experts

    Go over your plan with one of our bilingual business Consultants

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    Verify KYC Documents

    Our consultants will contact you to process the necessary paperwork and create your company dossier

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    Choose a Plan & Succeed In Vietnam

    Let us simplify your business journey and make your mark in APAC’s fastest-growing economy

    Frequently Asked Questions on Payroll Services in Vietnam

    You can recruit both local and foreign employees in Vietnam for your company without establishing a legal entity. Common ways to do this include using recruitment technology platforms, employer of record (EOR) providers, or direct hiring through various communication channels (LinkedIn, Facebook, etc.).

    You can set up your payroll and payroll compliance entirely remotely. As legal obligations, you have to submit all paperwork for employee registration and salary payment to relevant authorities (namely the Department or Ministry of Labour, Invalids and Social Affairs).

    When applying for our comprehensive HR outsourcing services, you have the option of choosing one of, some of, or all of the following services:

    • Payroll management
    • Social, health, and unemployment insurance (SHUI)
    • Labor registration
    • Personal income tax (PIT) declaration
    • Recruitment (with or without EOR)

    Clients are the Focus of Our Actions

    • barber mullan incorp vietnam
      Besides being understanding, patient and kind, InCorp Vietnam was extremely efficient and practical as well and guided me every step along the way.
      Barber Mullan & Associates
    • hex trust incorp vietnam
      I’ve been working with InCorp Vietnam in Vietnam for over 1 year now, and I find them to be very "user friendly" to partner with, being quite tuned into the local market, thus offering us effective options for execution through efficient means of communication. If you’re in the market for setting up your new company in Vietnam with relatively smooth passage, then consider InCorp Vietnam.
      Marty Jetton
      COO, Hex Trust
    • family import export company incorp vietnam
      It was our pleasure to deal with InCorp Vietnam. Indeed, the company with its specialised team was at the highest level of professionalism in dealing with customers and was serious in providing assistance and advice. Many thanks to InCorp Vietnam and all the team members. I wish you lasting success in the years to come.
      CEO, Vietnam Family Import Export Company Limited
    • belive incorp vietnam
      We had a great experience entering a new market with InCorp Vietnam. Professional and always there to help! 11 thumbs up!
      Latif Sim
      Founder, BeLive Technology
    • ryker company limited incorp vietnam
      InCorp Vietnam has been a great help in the incorporation of our company in Vietnam by providing useful information and clear explanation on complicated regulatory procedures. The team went the extra mile by helping us to clarify on other matters pertaining to Vietnam, and proactively helped us to liaise with the respective internal functions on our queries and responded promptly.
      Louis Koh Kay Boon
      CEO, Ryker Company Limited

    Other Services for Foreign Businesses in Vietnam

    incorp vietnam incorporation


    Gain a presence in the Vietnamese market through our incorporation services.
    incorp vietnam accounting taxation

    Accounting & Taxation

    Save time and money while ensuring compliance with full-service accounting services.
    incorp vietnam legal advisory

    Legal Advisory

    Obtain all the necessary licenses and sublicenses for doing business in Vietnam.
    incorp vietnam immigration


    Navigate visa requirements and obtain work permits, investor, and business visa.

    Guides & Insights
    for Your Vietnam Business Journey

    hr outsourcing vietnam

    HR Outsourcing in Vietnam: Optimizing Operations for Business Success

    business process outsourcing bpo benefits services

    Benefits of Business Process Outsourcing (BPO) Services in Vietnam

    immigration guide in vietnam

    Comprehensive Immigration Guide for Foreign Investors Doing Business in Vietnam

    Meet Our Leaders

    Jack Nguyen, CPA, CA

    Chief Executive Officer
    Group Head of HR and Payroll Services

    Nhung Anna Le

    Chief Operating Officer

    Ian Comandao

    Business Consultant Manager

    Let us simplify the process. Send us an inquiry.

    If you are looking for a robust foundation to ensure the success of your business in the region,
    don’t hesitate to get in touch with us here.
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