Work Permit in Vietnam: Requirements, Procedures & Services

Vietnam’s burgeoning economy and increasing appeal as a tourist destination present many professional and entrepreneurial prospects. However, before entering the market, foreign individuals and businesses must navigate the intricacies of work permits.

Decree No. 70/2023/ND-CP has streamlined immigration and residency protocols. It eases the path for foreign investors and businesses seeking to establish themselves in Vietnam. In light of this, InCorp Vietnam offers comprehensive Work Permit Services tailored to the needs of foreign investors, facilitating a seamless integration into the country’s dynamic business landscape.

This article serves as a guide, elucidating the essential requisites, procedures, and conditions for obtaining a work permit in Vietnam.

Need help with a Work Permit in Vietnam? Check out InCorp Vietnam’s Immigration Services now!

Foreigners are Welcome in Vietnam

Due to the three compelling factors below, Vietnam stands out as a magnet for foreign employment.

Firstly, this country needs more technical expertise in key sectors. This shortfall fuels a growing demand for foreign professionals who bring specialized skills and knowledge to fill these gaps.

Secondly, unlike its Asian counterparts like China and Japan, Vietnam offers a relatively untapped landscape for expatriates. With a limited presence of foreigners, it presents a unique opportunity for those seeking cultural immersion in a less Westernised environment, fostering distinctive cross-cultural exchanges.

Thirdly, foreign investment floods into Vietnam, serving as a linchpin for economic growth. The infusion of resources and capital from abroad is instrumental in propelling the nation’s economic trajectory.

Vietnam’s reputation as one of the world’s most welcoming nations underscores its hospitable environment for expatriates. Rooted in its culture, politeness, and respect are ingrained values, ensuring that visitors are greeted with warmth and hospitality. Despite language barriers, foreigners are met with smiles and a genuine eagerness from locals to engage and interact, fostering a sense of belonging. This welcoming attitude, rated positively by 83% of respondents in a survey by the largest global community for expatriates, significantly contributes to expats’ well-being.

Notably, Vietnam’s friendly disposition towards foreign residents has earned it a coveted spot among the top ten most welcoming countries globally. Recognized by prestigious international publications like Far & Wide, the country’s transformation from a nation scarred by historical conflicts to a beacon of warmth and hospitality has captivated expatriates. They frequently laud the nation’s “friendly vibe” and the kindness of its locals.

What is a Work Permit for Foreigners in Vietnam?

In Vietnam, a work permit is a mandatory document for foreign employees issued by the Department of Labor, Invalids, and Social Affairs. This permit is essential for those who meet specific legal requirements outlined under Labor Code No. 45/2019/QH14 and Decree No. 152/2020/ND-CP and allows them to work legally in the country.

The work permit recognizes the holder as a legitimate employee and is vital for protecting their rights and interests within labor relationships. It is important to note that foreign workers cannot apply for the permit directly; instead, they must obtain it through their employers or a designated service center in Vietnam.

A valid work permit is necessary when applying for a temporary residence card or a working visa. This permit helps foreign workers to integrate into the local workforce and ensures adherence to national labor regulations.

Conditions for Foreign Workers Working in Vietnam

As per Article 151.1 of the Labor Code 2019, foreign workers in Vietnam must meet the following conditions:

They must be at least 18 years old and possess full civil capacity;
As outlined by the Minister of Health, they should hold technical, professional, or occupational qualifications and experience and have suitable health conditions;
They must not be serving a sentence, have an unrepealed criminal record, or undergo criminal prosecution under Vietnamese or foreign law;
A valid work permit issued by an authorized state management agency of Vietnam is required unless exempted under Article 154 of the Code.

Foreign workers must adhere to these conditions and the Labor Code of Vietnam. They are entitled to protection under Vietnamese law unless stipulated otherwise by international treaties to which the Socialist Republic of Vietnam is a signatory.

Who is Eligible for a Work Permit in Vietnam?

In Vietnam, foreign nationals seeking employment are required to obtain a work permit to ensure their legal working status. According to Decree No. 152/2020/ND-CP, foreigners who may apply for this permit include the following criteria:

Those entering Vietnam to execute labor contracts;
Those who participate in intra-company transfers;
Those who perform tasks related to various business and professional services;
Those who work for licensed foreign non-governmental or international organizations;
Those eligible to work as managers, executives, experts, or technicians or who are involved in executing bids and projects.

Entities authorized to sponsor work permits for foreign employees are varied. It includes:

Enterprises established under Vietnam’s Enterprise Law or Investment Law;
Contractors performing contractual obligations;
Representative offices;
Organizations are licensed by competent authorities, along with state and political bodies.

The Ministry of Labour, Invalids, and Social Affairs (MOLISA) are responsible for issuing work permits, which are essential for foreigners planning to work in Vietnam for longer than three months. There are exceptions, such as co-owners of a limited liability company or board members of a joint-stock company. Applicants must not enter this country on a tourist visa, with certain exceptions allowed by MOLISA on a case-by-case basis.

Requirements for Obtaining a Work Permit in Vietnam

In compliance with regulations, a foreign employee seeking a work permit must fulfill the following criteria:

The foreign employee must possess full legal capacity as stipulated by law.
They must demonstrate suitable health conditions to fulfill the job requirements.
They must have no criminal record or ongoing criminal proceedings under Vietnamese or foreign law.
The foreign employee must hold a managerial, operational, expert, or technician position and provide documentation verifying their status following Article 3 of Decree No. 152/2020/ND-CP.

For Foreign Experts

Possessing a bachelor’s degree or higher or equivalent qualification, along with a minimum of 3 years relevant experience in the field corresponding to the job role in Vietnam.
Alternatively, you must have at least 5 years of relevant experience along with a practicing certificate duly legalized by consular authorities specific to the intended job in Vietnam.

For Technical Workers

Individuals must have undergone technical training for at least one year and a professional tenure of at least three years in their respective fields, certified by consular legalization.
Alternatively, candidates must demonstrate at least five years of experience directly related to their job in Vietnam.

For Executives and Managers

A formal Decision for Appointment is required.
Additionally, candidates must possess at least five years of experience relevant to the intended job role in Vietnam.

Work Permit Application Procedures in Vietnam

To legally hire a foreign employee in Vietnam, employers must follow a detailed and structured process outlined below:

Step 1: Apply for Approval to Hire Foreign Employees

Timeline: At least 30 days before the expected employment start date.
Procedure: Employers (except bidders) must submit a request for demand approval for foreign employees to the Ministry of Labor, War Invalids and Social Affairs or the provincial People’s Committee.
Method: For online submissions, employers must register an account and submit their application at least 20 days before the employee’s start date.
Documentation: A form of Explanation for the demand for hiring foreign employees as per Circular No. 40/2016/TT-BLDTBXH.
Response Time: For valid applications, within 12 days. If corrections are needed, a notice will be issued.

Step 2: Receive Approval and Submit Original Documents

Procedure: After receiving email approval, submit or post the original documents to the competent authority.
Response Time: The original approval result will be returned to the employer within 8 hours of receiving the documents.

Step 3: Submit an Application for a Work Permit

Timeline: At least 15 days before the commencement of employment
Procedure: Apply for a work permit to the Ministry of Labor, Invalids and Social Affairs or the Department of Labor, War Invalids, and Social Affairs in the province where the employee is expected to work.
Documentation: Includes an application form, original health check, police check, passport copy, approval letter from step 1, photos, and documents proving eligibility for the position.
Response Time: Usually, 5 working days from the date of the reception of a complete and valid application.

Step 4: Receive the Work Permit

Outcome: The work permit will be issued within five working days in Form 12/PLI, as per Decree No. 152/2020/ND-CP.
In case of Refusal: The Ministry or Department of Labor, War Invalids and Social Affairs will inform the employer in writing stating the reason for refusal.

Processing Duration and Expense for Vietnam Work Permits

The process and cost of obtaining a work permit for a foreign employee in Vietnam vary by location, with different provinces and cities setting their fees. Employers are advised to start the application process at least 30 days before the foreign worker is expected to begin their job. Once all required documents are submitted, the Ministry of Labor, Invalids, and Social Affairs (MoLISA) typically takes about 15 business days to approve the hire.

After approval, if the subsequent paperwork for the work permit is correctly filed, the permit is usually issued within five additional business days, totaling around 20 working days for the entire process. The work permit is initially valid for up to two years and can be extended once for another two years.

A new application must be filed after the second extension expires. It is important to note that if the employing company closes or the employment contract is terminated, the work permit may also be revoked.

Looking for assistance with a Work Permit in Vietnam? Explore InCorp Vietnam’s Immigration Services today!

InCorp Vietnam is a leading provider of global market entry services. We are part of InCorp group, a regional leader in corporate solutions, that encompasses 8 countries in Asia-Pacific, headquartered in Singapore.